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Word cross reference figure insert number how to#
Word cross reference figure insert number update#
Word cross reference figure insert number manual#

Select the figure or table from the list in the lower half of the dialog box.In the Insert reference to field, click the drop-down arrow and select Only label and number.In the Reference type field, click the drop-down arrow and select either Figure or Table (they’re at the bottom of the list).Go to the References tab > Captions group, then click Cross-reference.Place your cursor in the text where you want to insert the cross-reference.Insert an automated cross-reference to a figure or table However, for each you will start with the References tab > Captions group > Cross-reference button: The instructions vary a little for each type of cross-reference-figure/table, section, appendix, numbered References list item.

Word cross reference figure insert number manual#

automatic list numbering for the items in the References list (assuming you have a manual list of numbered References).

automatic caption numbering for the table/figure captions (e.g.

automatic outline numbering for the sections (e.g.

The other advantage of automated x-refs is that they are clickable in the Word document (Ctrl+click) and sometimes in PDFs (depending on the Acrobat settings) – in both cases, clicking the link will take you straight to the place referred to.Īssumptions: All the instructions below assume you are working in a document that is based on a template that uses:

Word cross reference figure insert number update#

That way, when you add/move/delete sections/tables/figures etc., you just need to update the fields in your document to automatically update the x-ref numbers to reflect the new numbering of these elements. or delete some, then some or all of your typed x-refs will be incorrect and take the reader to the wrong place. Although you can just type the cross-reference (x-ref), if you add more sections/tables/figures etc. In many of the Word documents you write, you may need to refer the reader to another section, an appendix, a table, or a figure, or numbered reference in a References list. Warning: LONG! as there are different instructions for each type of cross-reference.

In the For Which item list, select the needed item to reference.Based on a Writing Tip I wrote for my work colleagues.

The above/below item is included in the Insert reference to list for other reference types.įor example, if the paragraph with Chapter 3 is moved after a paragraph with the cross-reference “see Chapter 3 above,” after updating fields in the document will be changed to “see Chapter 3 below.” Note: This feature works for Numbered item and Heading. This word will be changed along with the cross-reference itself if the referenced item is moved.

If the Include above/below check box (not selected by default) is selected, Word will insert the word “above” or “below” in the cross-reference, depending on where the cross-reference is inserted, before or after the referenced item.

Not selected, Word creates a field without the possibility to jump to the source information.

Note: Word doesn't format this cross-reference as a hyperlink (blue and underlined).

Word cross reference figure insert number how to#

So, the reader will be able to Ctrl+ click on it (or click on it – see how to change it) and go to the referenced item. Selected, Word creates the hyperlink for the referenced item.If the Insert as hyperlink box check box (selected by default) is:.See more about reference options for different reference types below. On the References tab, in the Captions group, click the Cross-reference button:.Place the cursor where you want to insert the cross-reference. To insert a cross-reference, do the following:ġ.

If necessary, a new cross-reference can be added again to the already mentioned equation, figure, or table later in the text. The first mention with a reference helps readers understand the relationship between equations, figures, and tables with the rest of the text. Traditionally, references for equations, tables, and figures are mentioned in a sentence before they appear in the document as near as possible.

Other custom caption labels (for example, My Caption).

Table (see how to create tables in a Word document) with a caption, created using Word's Caption functionality.

Figure (see how to insert figures in a Word document) with a caption, created using Word's Caption functionality,.

Equation created using the Microsoft Equation tool with a caption, created using Word's Caption functionality,.

Bookmark created using the Bookmark dialog box and marked a block of text,.

Heading formatted using one of Word's built-in heading styles,.

Numbered item (if exist) – paragraphs and headings numbered using Word's numbering,.